Any business knows that productivity is key to growth, let alone staying afloat. Whether you are talking about a production line, a traveling salesperson, and yes even your office space; productivity is going to be the main driving factor which will allow your business to not only stay in business, but also experience growth year over year, month over month.

Here we are going to describe 23 ways to improve office productivity which will in turn allow you to realize higher profits, more output, and less money being wasted to lost productivity.

First on the list? Improving office productivity through computer applications:

Science proves that taking more breaks allows us to be more productive.

How does that work if we technically will have less “work time” by taking all these breaks?

It gives us time to collect our thoughts, time to let our mind roam, and even some time to talk and bounce ideas off of others.

So, instead of making employees hate working because you limit them to one break a day; let them take a short one every hour or two and watch the ideas and productivity outputs increase!

Not only should you be organizing your desk, but also the entire office.

A cleared out area allows for a clear mind to work at much higher levels of clarity. Whether you have a cubical office design or a more open concept; requiring all areas of the office to be clear on either a weekly or daily basis should be a must.

Sure, not everyone likes to clear. But, if you give employees 10-15 minutes to clean their area at the end of every day I’m sure most people will be happy to do so (especially if you explain it is part of your initiative to improve productivity in the office)!

Some people have a habit of checking their email every 10 minutes while they are waiting for someone important to get back to them.

In reality, the likelihood of them replying back right away even if you get back to them quick is slim. On top of that, it seems down right desperate.

By implementing 2-3 time periods (again, depending on the department) that people should check their email; you will end the constant refreshing of email pages by a lot of your work force. This allows people to get back to work and pay much more attention to their work at hand.

There can be multiple things wrong with your lighting system that might be throwing off people in the office.

First of all, if you have fluorescent lights then you might just have a few (or a lot) of lights in your office that flicker or even worse, buzz. This can cause eye stress, annoyance, and a general distraction.

On top of that, you may have either an under-lit or over-lit office. Both are bad, and it’s up to you to find the optimal light output for your office. This can be done by surveying employees on your lighting system and going from there.

Lastly, low quality light can be an issue. An easy way to not only improve the quality of light but also get rid of flickering and buzzing light issues is by upgrading your reduce your energy usage by up to 30% or so. Sounds like a win-win situation here!

Not only will they help with productivity, but they will also clean the air of toxins which will keep the air fresh and not-so-stuffy.

Stop making it so difficult to get around. Make it easy to get to the bathroom, to the trash, or even to an outlet.

Time is money, and if people are having to spend time just to get to the most basic things you aren’t setting up your office for success (literally).

Using office design to increase productivity can be difficult, sure. But it doesn’t have to be all that complex. You could even get some people together to brainstorm what could be done to best optimize the space you have to best serve efficiency in the office. So while there will never be the “best office design for productivity” hack or tip (due to all offices being different), you can always use some general guidelines and common sense to help you out.

Wherever the noise may be coming from, while it may not effect everyone it may be effecting some people.

Now, this can be an easy fix if the noise is coming from within the office. To solve this issue, all you need to do is address the area of concern and fix it. But, what if the noise is coming externally on a frequent basis?

Well, you can do either of two things. Firstly, you can try to address or confront the external noise producer and see if there is anyway for it to stop at least during your time of work. If that doesn’t work, then you might need to install sound proofing technology into your walls. This can get pricey sure, but you’ve got to weight the benefits of having less noise in the office versus the cost it is going to be to make the upgrade.

Although you might think that you won’t be able to get everything in if you shorten meetings, you would be mistaken!

In fact, having shorter meetings make them much more focused and thus; more productive. Even if you have two meetings over one a week because they are shorter, it is much better to have two 10 minute meetings over one 30 minute one that lacks purpose.

On top of that, do you really need to have a meeting? Or, are you just holding meetings to “have a meeting?” If it is the latter, try scheduling meetings only when they are needed, rather just out of habit.

Looking for ways to motivate the office into getting stuff done? 43Folders.com and it’s a simple concept: work for ten minutes, break for 2, then repeat this 5 times (or an hour).

You might say, “are you mad?! No way I’ll let my employees take a break every 10 minutes.” But here it out…

Maybe you shouldn’t implement this tactic specifically, but make a variation that works for your needs but still allows for productivity to be most optimal. And yes, there will be times when extreme concentration is required for more than 10-20 minutes, and obviously this doesn’t have to be a “set in stone” type deal. Instead, make it a generally accepted practice to partake in such method of break and work balancing.

(We already talked about more breaks in #3, but we thought this hack was worthy of its own).

Have you ever listed a job listing opportunity with one of the qualifications as “multitasking?” If so, you’ve got it all wrong. In fact, you should be listing a qualifications as “the ability to be laser focused on one thing at a time.”

Multitasking Parkinson’s law” in short says that we will fill whatever time is allotted to complete a given task.

Why do you think people with a 3 month deadline to get a presentation done still find themselves struggling to get it ready to go last minute? Because they will fill the entire time they are given to finish it. This goes with any task, and if you shorten the time allotted to finish tasks you will see more getting done because people will work to fill the allotted time given.

This of course can be used too far and not given enough time to get things done with all the proper due diligence required. Finding a good balance of long enough but not TOO long will be difficult, but start looking into deadlines and what exactly defines how far out they get set and start thinking about setting shorter (yet still doable) deadlines.

Studies show that standing will not only improve health, but it will also improve productivity. Focus goes up and thus more work can get done.

call center workers showed that pollution in the office reduced productivity levels. As you can imagine, pollution is a major issue in a lot of places, especially in bigger cities.

For some, flickering lights are an annoyance and can be a distraction. Others don’t notice the inconsistency in the lights. But, that fluctuation in light can signal problems in the circuitry or light fixtures in one’s home. Depending on the source of the problem, it could lead to serious safety issues in a home.

All lights flicker to some extent, based on the amount of power that is coming into the lines in your home.  If your lights flash or flicker regularly, it’s often a sign that there’s a problem – either in connection or power use. Situational flickering – like when an air conditioner starts – is a sign that there’s an issue with power supply. Simply put, the dip of the lights when the AC unit starts up occurs because the AC pulls the available electricity supply from the light. It’s usually temporary. It may also be a sign that the outdoor AC unit isn’t wired for maximum amperage. If the flickering lights aren’t related to a large appliance powering up and running, it’s a sign that there are issues – home may be brighter and more comfortable.

If you are in the mood for a little spring cleaning or home improvement, you are likely looking around your home and thinking you could use some new lights. Lighting can make or break a room. Dark, dingy lighting can make a room look small or even outdated despite new furniture or a nice coat of paint on the walls. An electrician in Los Angeles can help give your room a facelift. You can count on The Electric Connection to provide you with a knowledgeable electrician who has the experience needed to make it happen.

Your dining room, kitchen or even your bathroom will be transformed with the installation of a new light fixture. It is amazing to see how different a room can look with just the right lighting. Your kitchen should be bright and inviting. Bright areas are ideal when you are working with sharp knives and need to see ingredients as well as read labels. There are plenty of options when it comes to enhancing your kitchen workspace. Track lighting is an ideal option.

Because electricity is involved, it is best to leave the Los Angeles electrical work to a professional. It isn’t a good idea to try and wire in a new light fixture if you are not trained for it. Not only do you risk your life, but you risk the safety of your home. A fixture that isn’t wired correctly may work initially, but overtime, it can be a serious fire hazard.

While you are thinking about upgrading your lighting, take a look at your living room as well. You can use track lighting or the more popular recessed lighting. This is an ideal option for the newest trend of mounting flat screen televisions to the wall. This insures your view will not be obstructed by a hanging lamp. If you would like to get started on your spring improvement plan, give The Electric Connection a call today.

LED light bulbs and fixtures are the best alternatives for many reasons.

LED lights are available in several shades of white. These shades are referred to as a bulb’s correlated color temperature (National Institute of General Medical Sciences, states that, “Circadian rhythms are physical, mental and behavioral changes that follow a roughly 24-hour cycle, responding primarily to light and darkness in an organism’s environment.”

According to writes, “Several studies have documented the importance of light in reducing depression, decreasing fatigue, improving alertness, modulating circadian rhythms, and treating conditions such as hyperbilirubinemia among infants. Further, the presence of windows in the workplace and access to daylight have been linked with increased satisfaction with the work environment.” Windows are the best method of accessing daylight, but cool white LED lights along with the right color temperatures at the right times, can have the same effect on the body.

Warmer color temperatures lead to the release of melatonin, which causes drowsiness. This is appropriate during bedtime hours, but causes problems for those who need to stay awake, such as overnight nurses and doctors. Introducing natural or cool white light to hallways, operating rooms, and nurse stations can help hospital staff, especially overnight workers, feel more alert and energetic.

EPA has a list of cleanup procedures, such as having everyone leave the room, opening a doors or windows, shutting off heat and air-conditioning systems, and other specific instructions.

Fluorescent and incandescent bulbs also emit low doses of UV radiation that can damage not only facility materials but can also damage skin and eyes. According to a CBSLA.com discusses the results of another study that had similar findings. In this article, it is said that, “. . . exposure to the (fluorescent) bulbs could lead to premature aging and cancer.”

Continued UV exposure is also harmful to the eyes. A LED lights won’t flicker or emit any color spikes. Color fluctuations and flicker can cause negative effects, such as headaches and dizziness. When used for hospital lighting, LED bulbs and fixtures can improve overall health and eliminate the possibility of additional health risks posed by fluorescent and incandescent bulbs.

Seeing colors as they truly are is critical in health care environments. Inaccurate color rendering of skin or blood could lead to a misdiagnosis or failure to see signs of infection or jaundice. The spectral graph below can be helpful in understanding the advantage of high-CRI light sources. Lights with a low CRI will show fewer colors while high-CRI lights cover more of the spectrum. A light source’s ability to show more colors increases its accuracy in revealing the true colors of people, objects, and surroundings.

FreemanWhite, a health-care-focused design firm reports, “. . .light fixtures with a high CRI . . .  help caregivers assess rashes, lesions, and skin pigmentation.” They go on to say, “In the interest of avoiding liability claims, better lighting quality can enhance a caregiver’s ability to diagnose correctly, identify reactions, prevent secondary infections, and minimize readmissions.” High-CRI LED lights can also help prevent medication errors.

Another method of LED hospital lighting control is the use of occupancy sensors. These sensors will save money beyond those that result from reduced energy consumption. Sensors will also extend the life span of bulbs and fixtures even further by turning them off when no one is in the area. These sensors are best suited for low-traffic areas.